Take Screenshot by Tapping Back of iPhone, Pair Two Sets of AirPods With the Same iPhone, Download Files Using Safari on Your iPhone, Turn Your Computer Into a DLNA Media Server, Control All Your Smart Home Devices in One App. Sometimes it's easier and safer to simply write a completely separate response email. "The most common way is for someone to figure out blind-copied email addresses is when the sender accidently puts people meant to be in the 'BCC' line in the 'CC' line," says DeGrippo. Not only could it lead to uncomfortable situations, but it could result in a serious violation of privacy for people who don't want their email addresses revealed. Whether you put four email addresses in the To field or put one email address in the To field and three in the CC field, the four people will all receive the same email. Stay on top of the new way to organize a space. When you send an email to someone, you want action. In Gmail, you'll find the CC field as an option on the right-hand side of the To field. Flowrite turns your instructions into ready-to-send emails and messages across your browser. In a time long, long ago (before photocopiers), carbon copies were used to duplicate documents and process credit card transactions. As a founding member of the Reference team, he helped grow Tech Reference (now part of Insider Reviews) from humble beginnings into a juggernaut that attracts over 20 million visits a month. Do you find your email account is clogged up with unnecessary emails? After all, if you're purposely hiding the fact that there are BCC recipients, maybe you should question your motives. If you don't see the copy fields, look closely around the "To" field chances are they're just hidden. How do I see prior TO: and CC: recipients on an email chain? Using cc means that you send the email to another person or other people in addition to the primary recipient or recipients. How to send emails straight from Google Docs using a new tool, 13 tips and tricks to help you master your Gmail inbox, How to unsend an email in Gmail on a computer or mobile device, and change how long you're able to unsend messages, How to mass-delete all your emails on Gmail at once. the attachment is determined by the link. Set the name Undisclosed recipient for the address you want to use for bulk emails as sender. It is often used to keep colleagues and clients in the loop, especially when you want to share information but you don't necessarily need a reply. They may need to check the specific setting for your account. "If You BCC Someone on an Email, Can the Recipient Find Out?" With hot desking, Dont Reply-All, must people will not know what you talking about. Email Productivity Benchmark Report (January 2023), 20 Best Remote Employee Monitoring Software Tools, Email Tracking: The Ultimate Guide + 7 Best Tools, 7 Ways to Monitor Employees Working from Home, Email Response Time: How to Measure + Whats Normal, Following up within an hour increases your chances of success by. CC stands for carbon copy, and functionally represents a copy of an email sent to another addressee. There are several reasons, as we outlined above: You might think using BCC is sneaky, but thats not the case. CC stands for carbon copy and is a term that comes from when we used typewriters and used carbon paper to make copies of letters to send to extra people. Lets take a look at things in more detail. Whats the Difference Between CC and BCC When Sending an Email? If you no longer want to see the Recent People suggestions, you can turn off the Auto-Complete List. Yes, they cannot see BCC. By submitting your email, you agree to the Terms of Use and Privacy Policy. How-To Geek is where you turn when you want experts to explain technology. Note that theres also an option for BCC, or blind carbon copy. We dig deeper into BCCs in this guide to BCC in email; for now, understand that this feature works much like the CC feature, but the recipients will not be visible to anyone else on the email (including other BCC recipients). I have received a email (from a so-called friend) with CC in read, what do I suppose to do? This is particularly helpful when other people have been added to the email and you want your response to be visible to everyone,not just the sender. They can see all the people the email has been sent to and will be automatically included in all replies. WordPress vs Tumblr (2023) Which One is The Best? The importance of learning proper email etiquette and the uses of to, CC, bCC, reply, reply all and forward when sending confidential or work emails cannot be overstated. If the person receiving the copy doesn't want anyone to know that they've received it, you can use the "Bcc" field instead. Instead of using basic email for business promotion, companies send email campaigns via special services. The only difference is that no one aside from the sender gets to see who's received a blind copy. It's totally private. You should also avoid CC-ing someone who wishes their email to be private. Write emails and messages faster across Google Chrome. In this instance, your boss will be expected to respond.. BCC should only be used when it isn't a personal email and you want to keep the receipts email private. Thus, the BCC list is a secret to everyone but the sender. How to send a mass email and hide recipients. The Bcc box will now appear by default for every new message. Can a BCC recipient see to and CC recipients? You might CC your project manager or your direct supervisor in the thread so the vendor can see that all eyes are on the groups progress. Theres no explanation online for how the term came to be, but its here to stay, so we better get used to it.. Avoid these approaches: If youre the one included in the CC field, there are a few important things to keep in mind: If youre ever confused on whether a situation calls for the use of CC, keep these general principles in mind: If youre interested in taking a closer look at your ongoing email threads, or if you just want a better handle on your email efficiency, consider taking EmailAnalytics for a spin. This might be because of GDPR. 200, OK, so when to use CC in an email? Bcc functions differently in relation to email threads. Choosing to Reply-All is really situational email etiquette, so take one instance at a time. For example, lets say your boss wants you to email a customer in response to a complaint. We select and review products independently. Power your web design business, collaborate with your team and build websites faster. "Be sure to also safeguard your email accounts with strong passwords and multi-factor authentication whenever possible," says DeGrippo. Using the CC field can also be a problem when people overuse it when used with people outside a company or used to embarrass someone passively. In other words, BCC is anything but impenetrable. For instance, when you CC your boss in every work email you send, CC several people just to fill up the field, CC your boss to prove a follow-up, or just to follow the crowd. There are specific email etiquette rules to follow when it comes to hitting BCC, CC, or Reply-All in your email responses. Yes, if you CC them in reply to an email thread. We will look at the main steps in accomplishing this goal using Gmail and Outlook. Save your changes. Yes, when you CC someone, they can see all included attachments. Then why do so many of us get it wrong? Step 1: Navigate to the "Settings" icon click "See All Settings". Like a physical carbon copy, a CC is a way of sending additional copies of an email to other people. Otherwise, youll be cluttering their inbox with unrelated messages they really dont need. Your submission has been received! 2022 Google. However, if Bob replies, Jake wont get a copy of Bobs reply. In Gmail, youll find the CC field as an option on the right-hand side of the To field. These days, an email CC means you sent a copy of a message to someone other than the direct recipient - it's an easy way to keep vested parties in the loop on a subject. When you cc someone in an email can they see the whole thread? When you BCC someone, nobody in the email chain knows theyre there. It is perhaps easiest in Gmail. It could be as simple as saying that you are adding B to the CC line. The CC field should only be used when you need to: Read also: How to Fix Sync is Currently Experiencing Problems on Gmail and WhatsApp. When you send out an email you can add recipients email addresses to the To, CC or BCC fields. Done! You can customize emails with your own professional templates. The CC field is for sending a copy to other interested parties for their information. Just note that when you "Cc" someone, everyone who receives the email can see their email address. Since we've confirmed Since we've confirmed that you're using a work account Office 365 Business subscription, we'd recommend contacting your local IT if you have any, so this concern will also be reported to them. When you BCC someone on an email, the person will receive a copy of the email sent to the primary recipient. If your participation is relevant to the conversation, then a "reply all" might be in order. And, as training professional Dannielle Walz warns, misusing the CC option can lead to communication issues. If youre communicating with a customer, who is external to your work team, you might sometimes need to loop your manager in via CC. One would be to access the target's inbox in one way or another, and then simply look in the Sent items to find out who received a BCC message. Lets quickly recap the basic guidelines: If you follow those basic best practices for email etiquette, your communications with colleagues, work teams, vendors, and customers will be smoother and simpler. You could call BCC the "backstabbing carbon copy," because its usage is often loaded with etiquette pitfalls and potential backlash. The person that you "Cc" will receive the exact same email the only difference is that their name will be listed in the "Cc" field, not the "To" field. The Cc: field is generally used to keep people in the loop (FYI) with no expectation of a required reply. Help Center. Of course, you can continue to BCC Jake on future emails or forward him a copy of the reply. Their reply will go to you, of course, but also to the message's direct recipient. The only option: think of something new to add to the chain, then forward it to both A and B. with customers), you should consider using bulk email services. An example would be receiving an introduction from someone through email. Cc: After the Fact? To find out an answer to your question, use these links to scroll down to the right section of this post quickly: OK, so what is CC in an email? Since we launched in 2006, our articles have been read billions of times. To reduce an email thread or take out some information when CCing someone in an existing email thread, click the ellipses () at the bottom of the email you are sending. "It's important to avoid using unencrypted, public WiFi networks and if you must use them, be sure to use a virtual private network (VPN) that will encrypt and protect your information.". Additionally, you are not practicing good email etiquette if you loop someone in without warning or explanation. WordPress vs. Drupal (2023) Which One is Better? Search for a contact's name or email address in the "Cc" field, and select the correct recipient. Learn More Alex Walker BCC= Blank CC. Do you follow any specific rules regarding BCC, CC, or Reply-All email etiquette? Bcc, or blind carbon copy functions the same as Cc, with one difference: Bcc-ed addresses are hidden from all recipients. Copies of the e-mail will go to all those listed in the CC. This does not apply if you are starting a completely new series of emails. Note that there's also an option for "BCC," or "blind carbon copy." Once a haphazard mass reply lands in everyones inbox, the dreaded event immediately triggers discussions and debates about email etiquette. Cc stands for "carbon copy," which means that a copy of your message will be sent to recipients who have entered this field. There is no way to do it. Maybe you're a supervisor of various contract or freelance workers who never interact with each other, and you want to update all of them on policy changes without having to send individual emails. "CC'd" and "CC'ed" are abbreviations of "carbon copied." Technically, neither form is correct. Then, you can CC the people who were present. In general, dont Reply-All to a department-wide or company-wide email that has been mass-delivered via CC or BCC. So, for example, if you emailed a subordinate at work about being late to the office and BCC'd your own boss to show her that you were being diligent about tardiness, your subordinate wouldn't know that her lateness was being pointed out to your own superior. Step 3: Finally, on the pop-up menu at the. Learn more at our Privacy Policy. You should also regularly update your security software and anti-virus programs. CC stands for carbon copy, while BCC stands for blind carbon copy. Though these terms may have been immediately obvious when email was invented, theyre antiquated today. Some apps will hide the "Cc" and "Bcc" fields until you click a button. Follow the main tips. What do I put for CC on email? To complete the CC field in Gmail: Click Compose to open a new message. When you respond to the email you should move John to BCC (and thank him!) When an email is addressed to us directly, we have to act. People are protective about their email addresses, so protect them by using BCC. You can also "Bcc" someone, which sends them a "blind" copy that no one else can see. Two other points that haven't been hit yet: Even the people in the to: field can't see BCC recipients. It can protect you and others in the email chain when used appropriately. Carbon copies were common in pre-internet days. In most cases, you would send the email to yourself and then CC the rest of the team.. Can Email Recipients See CC? Even if there is a way to recall the first email, recalled emails never work flawlessly. CC and BCC are both ways of sending copies of an email to additional people. In Gmail, you can CC up to 100 recipients in any one email. Community. The Reply All option will not include tertiary recipients because their emails are hidden. Lets start with the basics. Click on it AFTER the message is typed? Chris has written for The New York Timesand Reader's Digest, been interviewed as a technology expert on TV stations like Miami's NBC 6, and had his work covered by news outlets like the BBC. Want to protect the privacy of your recipients or avoid displaying a long recipient list, Want to move someone off the main email thread, such as in an, Need to discreetly loop your manager in on potentially problematic email communications, BCC when you need to be discreet or protect the privacy and personal information of recipients, CC only the individuals who need to receive your reply, Reply-All only when everyone in the email thread needs to see your response. Quick tip: You can send an email exclusively through carbon copies. Warns, misusing the CC field as an option on the right-hand side of the to field rules BCC. Relevant to the conversation, then a & quot ; when an email Undisclosed... Want experts to explain technology but also to the email can they see the copy,... 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